FREE CLIENT APPROVAL EMAIL TEMPLATE

Ask for a clear yes.

Set the version, focus the review, and make the next step easy to understand. Customize this client approval email, then copy it into your own workflow.

BUILD YOUR EMAIL

MAKE IT YOURS

Fill in the review details.

The email updates as you type. Copy it when you are ready to send.

Choose a realistic deadline and name the exact version. A date helps people prioritize; it does not replace an agreed project schedule.

YOUR APPROVAL REQUEST

Subject: Please review the homepage design (V2)

Hi there,

The latest version of the homepage design is ready for your review: V2.

Please review this version and reply with one of these:
• Approved
• Changes requested (please list each change)
• A question that is blocking approval

For this round, please focus on the agreed direction and the details included in this version. If something is outside that scope, flag it separately so we can agree on the next step.

Please send your decision by Friday, 5 PM. If you need more time, let me know before then.

Once approved, I’ll treat V2 as the signed-off version and move to the next project step.

Thanks!

WHY THIS WORKS

A useful approval request answers four questions.

  1. 01

    What is ready? Name the deliverable and version so the client knows which work to open.

  2. 02

    What should I review? Give a short focus for this round, such as direction, copy, or final details.

  3. 03

    How do I respond? Offer clear outcomes: approve, request specific changes, or ask a blocking question.

  4. 04

    What happens next? Say what you will do after approval and when you need their decision.

WHEN EMAIL ISN'T ENOUGH

Keep the work and the decision together.

Markum gives each deliverable a client-friendly review link and keeps feedback, versions, and the decision in one place. Clients can review without creating an account.

TRY MARKUM FREE FOR VIDEO EDITORS

A few details to check before you send

  • Attach or link the exact version named in the email.
  • Ask one person to own the final decision when several people review.
  • List changes as specific actions and reference where they apply.
  • Confirm that the requested deadline works for your client and project.

Want a repeatable workflow for creative work? See Markum for freelancers or browse all client approval use cases.